Software for architects
Practice management software for architects and architectural studios.
Fusion Flow gives architectural practices a Zoho-powered system for managing client enquiries, project pipelines, fee proposals, stage billing and referral relationships — keeping every project organised and every invoice on time.
Why architects choose Fusion Flow
The market
Architecture is paid in stages and delayed by everyone else.
A project's programme depends on planning authorities, clients making decisions and other consultants delivering. The practice carries the cost of all that waiting, and fee stages only release when the work they cover is actually complete.
Fee stages are a cash flow structure
Work billed on completion of a RIBA stage means a project stalled at planning is a project not invoicing, however much time has gone into it. Practices that track stage progress and invoice promptly on completion suffer far less from that lag.
Scope creep arrives as small favours
An extra option drawn to help a client decide, a revision after the design was signed off, a meeting that was not in the appointment. Each is reasonable on its own; recorded properly, they become additional fees rather than absorbed hours.
Repeat clients are worth more than competitions
Developers, commercial clients and past domestic clients who extend again bring work without a pitch. Keeping in touch with them years after completion is low effort and high return, but it only happens if the practice keeps a record worth contacting.
The problem
What's holding most
architects back.
Enquiry to fee proposal conversion not tracked
Without a pipeline, architectural practices can't see which enquiries are at proposal stage, how many are outstanding or which have gone quiet without a follow-up.
Stage billing not triggered automatically
Architectural fee billing — concept, planning, technical, construction — is often delayed because it requires manual action at each stage completion.
Referral relationships not maintained systematically
Architects who receive referrals from developers, planning consultants and structural engineers but don't reciprocate and nurture those relationships see introductions slow down.
Project management scattered across email and spreadsheets
Tracking planning submissions, consultant appointments, client approvals and programme milestones across email and spreadsheets creates project risk.
What's included
Everything in your
Fusion Flow setup.
Project Pipeline
Track projects from initial enquiry through RIBA stages — with fee status, key milestones and client communications in one view.
Fee Proposal Management
Send fee proposals with stage breakdowns and follow up automatically if a client hasn't responded.
Stage Billing
Invoice triggers at RIBA stage completions through Zoho Books — ensuring fee income keeps pace with project delivery.
Client CRM
Every client with their project history, property portfolio and contact details in one searchable record.
Referral Management
Track referral sources — developers, agents, structural engineers — and maintain regular touchpoints.
Consultant Coordination
Log appointed consultants against each project with their contact details and outstanding information requests.
Get started
Set up in minutes —
or we'll do it for you.
Register your free Zoho trial
Start a free 15-day Zoho trial — no credit card, no commitment. Access the full platform immediately and configure it to your workflow, or follow our industry setup guides. Reach out any time if you have questions.
Start free Zoho trial (UK & EU) →- 15-day free trial, no credit card needed
- Full Zoho One suite — 45+ apps included
- Upgrade to a paid plan only when you're ready
- Based in the US? Sign up here →
Let us configure it for you
As authorised Zoho Partners, our team will configure Zoho precisely to your business — workflows, automations, pipelines and data migration all handled by us. Most businesses are live within 1–2 weeks.
Talk to our Zoho team →- Discovery call
- Configuration
- Data migration
- Training
- Go live & support
FAQs
Questions about Fusion Flow
for architects.
Can it track projects across all RIBA stages?
Yes. We configure the RIBA stage structure as your project pipeline — with appropriate fee triggers and client communications at each stage.
Can it manage both residential and commercial projects?
Yes. We configure separate project types for residential, commercial and public sector work.
Can it track planning application status?
Yes. We configure planning application records with submission dates, reference numbers and decision status linked to each project.
How long does setup take?
Most architectural practices are live within 2 weeks including project and client data migration.
Can it track projects by work stage?
Yes. Projects move through the stages you define, with the fee for each stage, the current status and what is outstanding, so you can see the whole portfolio and which stages are ready to invoice.
Can it record additional work outside the agreed appointment?
Yes. Extra items are logged against the project with their own value and approval status, so variations are visible as they accumulate rather than being discovered when the fee account is reconciled at the end.
How much does Zoho One cost?
Zoho One bundles the full suite of 45+ integrated business apps for roughly £37–£45 per user per month, depending on your plan and headcount. That includes a professional mailbox on your own domain, so most businesses can drop their Google Workspace or Microsoft 365 licences altogether. We break the numbers down in our guide to Zoho One pricing in the UK, or talk to our Zoho team about the right plan.
Complete the picture
Software works best alongside
a great website and strong SEO.
Website for architects
Pixel Perfect — architecture studio websites with project portfolios and enquiry forms.
→SEO for architects
QuickFireSEO — rank for architect and architectural services searches in your area.
→Ads for architects
AdSpark — Google Ads targeting home extension and architecture project searches.
→Every project managed. Every invoice on time.
Fusion Flow gives architects a structured project pipeline, stage billing and referral management — built on Zoho.