Software for childcare providers
Business software built for nurseries, childminders and childcare businesses.
Fusion Flow gives nurseries and childcare providers a Zoho-powered system for managing parent enquiries, waiting lists, registration, invoicing and communications — reducing admin and improving the parent experience.
Why childcare providers choose Fusion Flow
The market
Childcare is a compliance business run on parents' goodwill.
Occupancy, ratios, funding claims and inspection evidence all have to hold together at once, and the people responsible for them are usually the same people who are in the room with the children all day.
Occupancy is the only lever you fully control
Fees are constrained and staffing is set by ratios, so profitability comes down to filling sessions. Knowing which rooms have space on which days, and who is waiting for a place, turns a waiting list into bookings rather than a list nobody works.
Funded hours make invoicing complicated
Government-funded entitlement, additional paid hours, meals and extras rarely divide neatly across a term. Getting the split wrong creates awkward conversations with parents and unrecovered income, and the reconciliation usually lands on a manager's evening rather than a working day.
Parents choose on communication
Settings are picked after a visit and kept because of what happens afterwards — updates, photographs, being told about a bad afternoon before pick-up. That is also what turns a happy parent into the recommendation that fills the next place.
The problem
What's holding most
childcare providers back.
Waiting list not managed systematically
A childcare waiting list managed in a spreadsheet or notebook misses enquiries, loses parents to competitors and wastes the opportunity to maintain relationships until a place becomes available.
Parent enquiries not followed up consistently
Parents registering for childcare often contact multiple settings. The one that responds promptly and follows up professionally is typically preferred.
Monthly invoicing done manually
Invoicing multiple families for different hours, government-funded hours and additional sessions each month is time-consuming and error-prone without automation.
Parent communications inconsistent
Regular updates, newsletters, term dates and events communicated inconsistently create unnecessary queries and undermine parent confidence.
What's included
Everything in your
Fusion Flow setup.
Parent CRM
Every family with their children's details, funding entitlements, session requirements and contact preferences in one record.
Waiting List Management
Structured waiting list with automated place availability notifications when spots become available.
Registration Pipeline
Track new registrations from enquiry through show-round, registration form and start date — with automated follow-up at each stage.
Invoice Automation
Monthly parent invoices generated automatically with funded hours, additional sessions and meals calculated.
Parent Communications
Term dates, newsletters, policy updates and event information sent to all parents from one platform.
Retention Alerts
Automated alerts when children are approaching school age — prompting proactive conversations with families about transitions.
Get started
Set up in minutes —
or we'll do it for you.
Register your free Zoho trial
Start a free 15-day Zoho trial — no credit card, no commitment. Access the full platform immediately and configure it to your workflow, or follow our industry setup guides. Reach out any time if you have questions.
Start free Zoho trial (UK & EU) →- 15-day free trial, no credit card needed
- Full Zoho One suite — 45+ apps included
- Upgrade to a paid plan only when you're ready
- Based in the US? Sign up here →
Let us configure it for you
As authorised Zoho Partners, our team will configure Zoho precisely to your business — workflows, automations, pipelines and data migration all handled by us. Most businesses are live within 1–2 weeks.
Talk to our Zoho team →- Discovery call
- Configuration
- Data migration
- Training
- Go live & support
FAQs
Questions about Fusion Flow
for childcare providers.
Does this replace our nursery management software?
Fusion Flow works alongside childcare software like Famly, Tapestry or iConnect — adding CRM, waiting list management and parent communication automation.
Can it handle government funding hour calculations?
We configure funding entitlement records per child — the invoice calculation applies the funded hours before billing the balance.
Can it manage multiple rooms or age groups?
Yes. We configure room and age group records with their own capacity tracking and registration pipelines.
How long does setup take?
Most childcare settings are live within 2 weeks including family data migration.
Can it manage waiting lists and show where we have space?
Yes. Enquiries are held with the age group, days wanted and start date, so when a place comes up you can match it against the list immediately instead of working through emails and notebooks.
Can it invoice parents for hours beyond funded entitlement?
Yes. Each child's booking pattern, funded hours and chargeable extras are recorded, so invoices are generated from the actual pattern and arrears are visible rather than being noticed at the end of term.
How much does Zoho One cost?
Zoho One bundles the full suite of 45+ integrated business apps for roughly £37–£45 per user per month, depending on your plan and headcount. That includes a professional mailbox on your own domain, so most businesses can drop their Google Workspace or Microsoft 365 licences altogether. We break the numbers down in our guide to Zoho One pricing in the UK, or talk to our Zoho team about the right plan.
Complete the picture
Software works best alongside
a great website and strong SEO.
Website for childcare providers
Pixel Perfect — nursery and childcare websites with registration forms and parent information.
→SEO for childcare
QuickFireSEO — rank for local nursery and childcare searches in your area.
→Ads for childcare
AdSpark — Google Ads targeting nursery and childcare searches for immediate enquiry generation.
→Manage your waiting list, registrations and invoicing without the admin burden.
Fusion Flow gives childcare providers a proper system for parent CRM, waiting list management and automated monthly invoicing.