Software for entertainers
Business software built for entertainers and event performers.
Fusion Flow gives entertainers — DJs, magicians, bands, comedians and performers — a Zoho-powered system for managing booking enquiries, contracts, event schedules and invoicing — keeping every gig organised.
Why entertainers choose Fusion Flow
The market
You are selling dates, and a date can only be sold once.
Availability is the entire product. Every enquiry for a Saturday in June competes with every other enquiry for that Saturday, and the booking almost always goes to whoever replied while the customer was still deciding.
Enquiries arrive faster than they convert
Most people asking about a date are asking three or four acts the same evening. Replying within the hour with availability and a price, rather than the next day, is the whole difference between a full summer and a patchy one.
Deposits separate bookings from intentions
A date held on a verbal promise is not a booking, and holding it for someone who never confirms costs you the enquiries you turned away. A deposit and written terms make the commitment real on both sides.
Weekends and seasons do the heavy lifting
Weddings, parties and corporate events cluster into a handful of months and mostly onto Saturdays. Filling midweek and the quiet months means chasing different work — venues, schools, corporate bookings — and keeping in touch with the people who booked you last year.
The problem
What's holding most
entertainers back.
Enquiries not responded to fast enough
Event clients comparing entertainers will typically book the one who responds first with a professional proposal — not necessarily the most talented.
Contracts not sent and signed promptly
An unconfirmed booking is a booking at risk. A contract and deposit that aren't requested immediately after agreement can unravel.
Deposits not collected automatically
Chasing deposits manually is awkward and time-consuming. Automated deposit invoices sent immediately on booking confirmation remove this friction.
Repeat client relationships not nurtured
Corporate clients, wedding venues and event agencies who book the same entertainer year after year need to be stayed in touch with — not just called when a gap appears.
What's included
Everything in your
Fusion Flow setup.
Booking Pipeline
Track enquiries from initial contact through quote, contract signature and confirmed event — with automated follow-up.
Contract Management
Send contracts digitally via Zoho Sign with automated reminders for outstanding signatures.
Event Scheduling
Calendar view of confirmed bookings with event details, venue address and client contact linked to each gig.
Deposit & Invoice Automation
Deposit invoices sent automatically on booking confirmation, balance invoices at the agreed date.
Client CRM
Every client with their event history, venue preferences, technical requirements and contact details in one record.
Repeat Booking Sequences
Automated follow-up with corporate and agency clients approaching their annual event — keeping you front of mind.
Get started
Set up in minutes —
or we'll do it for you.
Register your free Zoho trial
Start a free 15-day Zoho trial — no credit card, no commitment. Access the full platform immediately and configure it to your workflow, or follow our industry setup guides. Reach out any time if you have questions.
Start free Zoho trial (UK & EU) →- 15-day free trial, no credit card needed
- Full Zoho One suite — 45+ apps included
- Upgrade to a paid plan only when you're ready
- Based in the US? Sign up here →
Let us configure it for you
As authorised Zoho Partners, our team will configure Zoho precisely to your business — workflows, automations, pipelines and data migration all handled by us. Most businesses are live within 1–2 weeks.
Talk to our Zoho team →- Discovery call
- Configuration
- Data migration
- Training
- Go live & support
FAQs
Questions about Fusion Flow
for entertainers.
Can it handle multiple performers or acts?
Yes. We configure individual performer records with their own booking calendars and fee structures.
Can it send technical riders to venues automatically?
Yes. We configure automated technical rider emails sent to venues at a configured time before the event date.
Can it manage agency bookings separately?
Yes. We configure agency account records with their commission rates and booking history.
How long does setup take?
Most entertainers are live within a week — setup is quick and straightforward.
Can it stop me double-booking a date?
Yes. Confirmed bookings block the date immediately, and provisional holds are visible as separate from confirmed ones, so you always know what is genuinely available before you reply to an enquiry.
Can it take deposits and send contracts automatically?
Yes. When a booking is confirmed, the agreement and deposit request can go out automatically, with reminders if unpaid and a balance request timed ahead of the event date rather than chased on the day.
How much does Zoho One cost?
Zoho One bundles the full suite of 45+ integrated business apps for roughly £37–£45 per user per month, depending on your plan and headcount. That includes a professional mailbox on your own domain, so most businesses can drop their Google Workspace or Microsoft 365 licences altogether. We break the numbers down in our guide to Zoho One pricing in the UK, or talk to our Zoho team about the right plan.
Complete the picture
Software works best alongside
a great website and strong SEO.
Website for entertainers
Pixel Perfect — entertainer websites with showreel integration and booking request forms.
→SEO for entertainers
QuickFireSEO — rank for local entertainer and event performer searches.
→Ads for entertainers
AdSpark — Google Ads targeting event entertainment and performer searches.
→Every gig confirmed, contracted and invoiced without the chaos.
Fusion Flow gives entertainers a booking pipeline, digital contracts and automated invoicing — so you focus on the performance.