Software for event planners
Business software built for event planners and venues.
Fusion Flow gives event planners and event management businesses a Zoho-powered system for managing enquiries, event timelines, supplier coordination, client communications and invoicing — keeping every event on track.
Why event planners choose Fusion Flow
The market
Event planning is months of coordination judged in one day.
Clients see a single evening; the work is a year of suppliers, contracts, budgets and changes. Everything that goes wrong on the day was a detail that lived in somebody's inbox rather than a shared plan.
Long lead times punish loose records
A venue booked in March, a caterer confirmed in June and a change of numbers in September have to reconcile in November. When that history is spread across emails and calls, the mistakes surface late, when they are most expensive to fix.
Client changes are the margin
Guest numbers move, tastes change and a request made casually in a meeting becomes a supplier cost. Planners who record and price changes as they arrive protect their fee; those who absorb them deliver beautiful events at very little profit.
Suppliers and venues are your best lead source
Venues recommend planners they trust to make their job easy, and a good supplier relationship produces referrals for years. That network needs the same deliberate follow-up as client enquiries, rather than being maintained only when there is an event on.
The problem
What's holding most
event planners back.
Enquiries not responded to fast enough
Event clients often enquire with multiple planners simultaneously. The one who responds fastest with a professional proposal is typically appointed.
Event timelines and supplier lists in email threads
Managing event logistics across email, spreadsheets and WhatsApp groups creates risk of missed details and supplier conflicts.
Deposit and balance payment chasing manual
Chasing event deposits and balance payments manually is time-consuming and creates awkward client conversations. Automation removes this.
Post-event follow-up not systematic
Clients who had a great event are the best source of referrals and repeat bookings — but only if you follow up at the right moment.
What's included
Everything in your
Fusion Flow setup.
Event Pipeline
Track enquiries from initial brief through proposal, confirmation, planning and delivery — with automated client communications at each stage.
Timeline Management
Build event timelines linked to the client record with milestones, supplier deadlines and setup schedules all in one view.
Client CRM
Every client with their event history, brief, communications and approved supplier list in one searchable record.
Supplier Tracking
Log suppliers against each event with their confirmed deliverables, contact details and outstanding information requests.
Deposit & Invoice Automation
Automatic deposit requests after booking confirmation and balance invoices at the agreed date — through Zoho Books.
Post-Event Follow-Up
Automated thank-you and review request messages after each event — generating testimonials and referrals.
Get started
Set up in minutes —
or we'll do it for you.
Register your free Zoho trial
Start a free 15-day Zoho trial — no credit card, no commitment. Access the full platform immediately and configure it to your workflow, or follow our industry setup guides. Reach out any time if you have questions.
Start free Zoho trial (UK & EU) →- 15-day free trial, no credit card needed
- Full Zoho One suite — 45+ apps included
- Upgrade to a paid plan only when you're ready
- Based in the US? Sign up here →
Let us configure it for you
As authorised Zoho Partners, our team will configure Zoho precisely to your business — workflows, automations, pipelines and data migration all handled by us. Most businesses are live within 1–2 weeks.
Talk to our Zoho team →- Discovery call
- Configuration
- Data migration
- Training
- Go live & support
FAQs
Questions about Fusion Flow
for event planners.
Can it manage multiple events running simultaneously?
Yes. Each event has its own project record with timeline, suppliers and client communications — all visible from a single dashboard.
Can suppliers be sent automated briefing documents?
Yes. We configure automated supplier briefing emails sent at defined points before the event date.
Can it handle both corporate and private events?
Yes. We configure separate pipelines for corporate event management and private celebrations with appropriate workflows for each.
How long does setup take?
Most event planning businesses are live within 2 weeks, including current event migration and team training.
Can it track suppliers and payments for each event?
Yes. Every event holds its suppliers, contracted amounts, deposits paid and balances due, so you can see the committed cost against the client budget at any point rather than adding it up at the end.
Can it manage staged client payments across a long lead time?
Yes. Payment schedules can be set when the booking is confirmed, with each instalment raised and chased automatically on its due date, which matters when the gap between deposit and event is a year.
How much does Zoho One cost?
Zoho One bundles the full suite of 45+ integrated business apps for roughly £37–£45 per user per month, depending on your plan and headcount. That includes a professional mailbox on your own domain, so most businesses can drop their Google Workspace or Microsoft 365 licences altogether. We break the numbers down in our guide to Zoho One pricing in the UK, or talk to our Zoho team about the right plan.
Complete the picture
Software works best alongside
a great website and strong SEO.
Website for event planners
Pixel Perfect — event planning websites with portfolio galleries and enquiry forms.
→SEO for event planners
QuickFireSEO — rank for local event planning and management searches in your area.
→Ads for event planners
AdSpark — Google Ads targeting event planning searches for immediate enquiry generation.
→Every event delivered on time, on budget, without the chaos.
Fusion Flow gives event planners a proper system for client management, supplier coordination and automated invoicing — so nothing is missed.